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Back to CareersAccounts Assistant– Full Time Position
The Role
Responsible for assisting in purchase & sales invoices being paid in a timely manner.
The Person
Someone who is self-driven and a team player. You would need to be proficient in all MS packages with a key focus in excel.
Key Responsibilities
| Purchase Ledger | Sales Ledger |
| · Process purchase invoices
· Match delivery notes to purchase invoices · Reject invoices to suppliers when invoices have missing information · Log invoice queries on invoice register · Resolve invoice queries with internal stakeholders and with suppliers as necessary · Reconciliation of supplier statements & get copies of missing invoices · Ensure that at month end all invoices are processed by the set deadline · Filing and archiving of purchase invoicing documents · Provide cover for PL Controller as required · Other ad hoc duties within the finance department as required
|
· Daily invoicing process
· Log and file dispatch notes · Match Toyota manifests onto self-bill spreadsheets · Process debit notes and raise associated credit notes · Produce manual invoices at the request of the Credit Controller · Processing and reconciliation of customer self-bill invoices against company records · Raise queries with the customer for missing self-bill invoices · Raise queries with sales for self-bill price differences · Issue daily sales report to key company stakeholders · Produce ad hoc sales analysis reports · Filing and archiving of all sales invoicing documents · Scanning of dispatch notes, manual invoices & credits and remittances · Provide cover for Credit Controller as required · Other ad hoc duties within the finance department as required |
General Responsibilities and Duties
- Adhere to company quality awareness.
- Meeting Health and Safety standards supporting others to do the same.
- Assist other areas of the business when required to carry out the same or similar tasks.
- Any other reasonable duties required
Desired Skills and Experiences
- To be a well organised individual
- To be methodical in their approach to all tasks in this role
- High level of accuracy with a strong attention to detail.
- Good communication skills to talk through queries with both internal and external stakeholders
- Ability to prioritise your work and to consistently meet deadlines where required
